Zoom is an easy-to-use video and audio conferencing platform that allows for online meetings with screen-sharing. Instructors can use Zoom for holding online office hours or other online group meetings in their courses.
The Zoom integration with Canvas allows instructors to schedule meetings directly from a course site and set session settings. It also allows students to easily view upcoming meeting times and to join any available sessions.
This article walks through how to:
- Add Zoom to a Canvas Course
- Schedule Zoom Meetings in Canvas
- View and Manage Scheduled Meetings
- Share Zoom Meetings across Multiple Canvas Courses
Note: In order to schedule Zoom meetings in Canvas, the email address associated with your Zoom account must match the email associated with your Canvas account.
Here's how to add Zoom to your Canvas course:
1. Log in to Canvas and navigate to your course site.
2. Click Settings in the left-hand navigation. Then, select the Navigation tab.
3. Find Zoom in the bottom hidden-tab section. Drag-and-drop it to the course navigation area at the top to make it visible to students.
4. Click Save. You will now see Zoom in the left-hand navigation.
Once you have added Zoom to your Canvas course, you can schedule meetings through these steps here:
1. Log in to Canvas and navigate to your course site.
2. In the left-hand navigation, click Zoom.
3. Click the check box next to "Show my course meetings only". Initially you may see some of your upcoming meetings in the activity because you are logged into your Zoom account. Do not worry, students will only be able to see the meetings you schedule for this course.
4. Click Schedule a New Meeting
5. Provide the meeting a Topic and (optional) Description
6. Specify When the meeting will meet using the date and time drop-downs. Select the meeting Duration and Time Zone.
- If you would like the meeting to be recurring, start with the date, time, and duration of the initial meeting, then click the check box next to Recurring meeting.
- A menu will appear then appear where you can set the frequency of the meeting and the end date.
- You can also select "No Fixed Time" if the meeting does not have a specific start/end time. This will create a single meeting link that can be started/ended at any time.
7. Configure your additional settings to meet your preferences:
8. Assign an Alternative Host by typing in their email address. An alternate host is someone you can designate to start and run the meeting on your behalf. This user will receive an email notifying them that they've been added as an alternative host, with a link to start the meeting.
9. Click Save to create the Zoom meetings.
1. In the left-hand navigation, click Zoom.
2. The Upcoming Meetings tab is the default view you will have when entering the Zoom activity.
- To start a scheduled meeting, click Start next to the upcoming meeting.
- Note: If you need to delete meetings, you can do so here by clicking Delete next to the meeting.
3. When students click on the Zoom tab of the Canvas course, they will be able to click Join to access a meeting.
4. To make changes to a meeting, click on the meeting Topic.
5. Scroll to the bottom and click Edit this Meeting
6. Make any desired changes to the meeting timing or settings. Then, scroll to the bottom and click Save.
At times, instructors might wish to use the same Zoom Meeting across multiple Canvas courses (for example, if there are common office hours between two or more courses in a term). The Zoom tool allows you to import meetings from one course to another. Here's how:
1. Create the Zoom meeting in the first course. Copy the Meeting ID that you want to make accessible to the other course:
2. Navigate to the second course where you want to add the meeting. Add Zoom to the course navigation following the steps to Add Zoom to a Canvas Course (first section on this page).
3. Once added, click Zoom in the left-hand navigation of Course 2.
4. Click on the three dots in the top right hand corner. Click Import Meeting
5. Enter the meeting ID of the meeting you would like to import. Then, click Import.
Here are some issues that can arise while from using Zoom:
- In order to schedule Zoom meetings in Canvas, the email address associated with your Zoom account must match the default email associated with your Canvas account. If it does not match, you will see the following error message:
To fix this error, change your Canvas default email to match your Zoom email through these steps here: How do I change my default email address in my user account as an instructor?