What is Canva? 

Canva is a free-to-use online graphic design tool. Use it to create social media posts, presentations, posters, videos, logos and more.

Department of Letters and Science Divisional Canva Accounts: 

LSIT is offering access to Stock Photos/Videos, and Standard templates through Canva's enterprise Services. If you would like to use Canva’s templates for creating UCSB-branded digital media such as social media posts, flyers or digital banners, you will need to request access for one of 4 Divisional Canva accounts:

• Division of Mathematical, Life, and Physical Sciences (MLPS) 
• Division of Social Sciences (SS) 
• Division of Humanities and Fine Arts (HFA) 
• College of Letters & Science General Account (LTSC) 

Access may be requested at: cosl@ucsbcollabsupport.zendesk.com

Please specify which account you would like to access. If you’re not sure, let us know and we can choose one for you. 

How can I use LSIT's Divisional Canva Accounts? 

You can use LSIT's divisional accounts with either of the two access types: 

• Access to share UCSB templates to your department or personal Canva account 
  • Best for departments that frequently use Canva or release digital media and need quick access to UCSB-branded templates 
  • The loan period for this access type is 1-2 Business Days

• Temporary loan period to your divisional Canva account to create and distribute digital media 
  • Best for departments that infrequently use Canva, or need to prepare digital media for a one-time event -or- you would like to access UCSBs stock photo and video library for your design
  • The loan period maximum for this access type is 14 Business Days 

Regardless of your access type, divisional Canva accounts may only be loaned out to one person at a time, which may result in a short waiting period before your access is provisioned. Please account for this in your marketing strategies. 

Sharing UCSB Templates to your Department or Personal Canva Account:

This short-term access is meant for departments who already have active Canva accounts and want to save UCSB-branded templates (social media posts, banners, flyers, etc.) to their existing accounts for repeated and/or later use. 

Check-out periods for this type of access is 1-2 Business Days

Please note: sharing templates from your Division Account to your department or personal account will not give you access to UCSB’s stock photo or video library in Canva (however, a wide selection of UCSB stock photos can be found at https://ucsbdam.webdamdb.com/)  

1. Submit a ticket to the Campus Office of Software Licensing (cosl@ucsbcollabsupport.zendesk.com) you will receive your divisional account’s username and temporary password. 
   • This type of access may only last for 1-2 business days
2. Go to https://www.canva.com/login
3. Under Log in to your Account, select continue with email 
4. Enter your Canva Divisional Account email, click continue
5. Enter the password provided to you, then Select Log in
6. Once logged in you will see the Canva home page
7. On the side bar, select  UC Santa Barbara under Team
8. This will bring you to UCSB’s template and design library.
9. Select your templates either from the Design tab, Folders tab, or Templates tab under the UC Santa Barbara banner.
10. Once you’ve chosen a template, select Use this template in the template preview page. 
11. In the template editing page, select File in the top right, and select Make a copy.
    • (This will create a personal instance of this template that will allow you to share it with your Department or) Personal Account
    • 
    • You may also change the name of this template in this sub menu 
12. Once a copy is made, this template will open in a new tab. Verify that you are using your copy of the template by viewing the name of the design on the top right. Once verified, select Share 
13. In the share options menu, ensure that anyone with the link is selected before entering your department’s Canva Account email.
    • (this allows you to share this template from your account)
14. Enter your Department or Personal Canva Account email address and select Send 
15. Log out of your divisional Canva account
    • (This is important to free up the license for other individuals to access)
16. You will receive an email at the email address you entered to access this template. 
17. View this invitation email message and select Open in Canva
18. You will now be able to access and edit UC Santa Barbara’s Canva template in your department or personal Canva account. 
    • This template is now part of your personal/department account, and may be reused or accessed later for other projects
    • You may select as many templates as you want to share with your personal/department account within your loan period

Temporary loan period to access Canva for creating and distributing digital media: 

This longer-term access is meant for departments who would like to explore Canva or who have a single project they would like to complete on the platform using UCSB-branded templates and materials. 

Check-out periods for this type of access is a maximum of 14 business days. 

To do this simply send an email to cosl@ucsbcollabsupport.zendesk.com to request this access and your account username and temporary password will be sent to you. 

Please note: the password will be changed after the loan period has ended and you will need to resubmit an access request to get back into the account.