Zoom: Passcodes, Waiting Rooms, and Registration: What are these and how do they secure my meetings?

• The default setting for all scheduled UCSB meetings is to require a Passcode. The code is automatically generated and is embedded in the invitation to your meeting. If participants use the invite link to join they will not need to enter the passcode separately. This added layer of security helps insure that only those you've invited can enter your meeting. Here are the default passcode settings for a UCSB account:

Waiting Rooms:

• It is strongly recommended that users enable a Waiting Room for meetings (especially webinars). You can automatically admit users in the ucsb.edu domain into your meetings by making the following settings change in your profile: 
• Sign in to your profile at ucsb.zoom.us/profile/setting. 
• In the “Waiting Room Options” section, click on “Edit Options.”
• In the “Who should go in the Waiting Room?” section, we recommend the third option and specify “ucsb.edu, *.ucsb.edu” (without the quotation marks) in the text box. This will ensure UCSB users do not get put into a Waiting Room.
• Click “Continue.”
• For this practice to be most effective, ask your attendees to log in to Zoom using their UCSBNetID. 

• Require that end-users configure Waiting Rooms for any meeting they publish on social media. 

• Maybe more common for a Webinar but optional for a standard meeting is the Registration option. Scheduling a meeting that requires registration will allow participants to register with their e-mail, name, other questions, and custom questions, allowing you to capture more information about your attendees. Once this is scheduled, you can manage your registrants, resend confirmation emails, and  can also generate meeting registration reports if you want to download a list of people that registered.