Zoom is an easy-to-use video and audio conferencing platform that allows for online meetings with screen-sharing and annotation capabilities. Instructors can use the software for holding online office hours or other online group meetings in their courses.
Zoom integration with GauchoSpace allows instructors to schedule meetings directly from a course site, set session settings, and optionally create a grade for participating in a meeting. It also allows students to easily view upcoming meeting times and to join any available sessions.
Zoom LTI Pro activity is officially supported by Zoom and incorporates new features, allowing you to schedule class meetings in GauchoSpace through an interface that is similar to that of Zoom's familiar app. In particular, when the activity is added to your course page, it creates a birds-eye view of your Zoom account and allows you to view and schedule your class meetings through GauchoSpace or your Zoom account. A great feature of this tool is that you can schedule reoccurring meetings that generate a Zoom entry for each meeting that begins at the specified time and date. You will only need to add the activity to your course page once because all course meetings can be managed through the a single ZOOM LTI Pro activity.
1. On your coursepage, click the "Turn editing on" button on the upper right.
2. Go to your general section or week section and click the "Add an activity or resource" link on the bottom right of the section.
3. From the Recommended list, select Zoom Pro LTI.
In the activity settings, the Zoom Pro LTI activity will appear as an external tool. This is because it is an external tool hosted in Zoom, but credentials are passed onto Zoom through you GauchoSpace login to provide you a birds-eye view of Zoom.
1. Provide a descriptive activity name, keeping in mind all Zoom sessions for this course will appear here. This is all that is necessary in GauchoSpace,
2. Click save and display to then set up your meetings through the Zoom interface.
3. Click the check box next to "Show my course meetings only". Initially you may see some of your upcoming meetings in the activity because you are logged into your Zoom account. Do not worry, students will only be able to see the meetings you schedule for this course.
4. Click the blue "Schedule a New Meeting" button to begin scheduling!
5. Give your Zoom sessions a descriptive name.
6. Specify the date, time, timezone and duration of the meeting. If you would like the meeting to be recurring, start with the date, time, and duration of the initial meeting, then click the check box next to "Recurring meeting".
- If you check the "Recurring meeting" box, a menu will appear where you can set the frequency of the meeting and the end date.
- You can also select "No Fixed Time" if the meeting does not have a specific start/end time. This will create a single meeting link that can be started/ended at any time.
7. Configure your additional settings to meet your preferences
8. An alternate host is someone you can designate to start and run the meeting on your behalf. Type in their email address to designate the alternate host. This user will receive an email notifying them that they've been added as an alternative host, with a link to start the meeting.
1. Add your scheduled Zoom meetings to your Google, Outlook, or Yahoo calendar by clicking one of the three options next to "Add to".
2. View your scheduled meetings by clicking the "Course Meetings" link on the upper left side of the Zoom window to be redirected to the "Upcoming meetings" tab.
3. The "Upcoming Meetings" tab is the default view you will have when entering the Zoom LTI Pro activity. Here you can start your scheduled meeting by pressing the "Start" button next to the upcoming meeting.
4. If you need to delete meetings, you can do so here by pressing the "Delete" button next to the meeting.
This is the student view for the recurring meeting:
5. If you need to change the timezone of the meeting you can do so by clicking the small pencil icon next to "Your current Time Zone..."
At times, instructors might wish to use the same Zoom Meeting across multiple GauchoSpace courses (for example, if there are common office hours between two or more courses in a term). The Zoom LTI tool allows you to import meetings from one course to another. Here's how:
1. Create the Zoom meeting in the first course. Copy the Meeting ID that you want to make accessible to the other course:
2. Navigate to the second course where you want to add the meeting. Add the Zoom LTI Pro activity.
3. Once added, open the activity and click on the three dots in the top right hand corner. Click Import Meeting
4. Enter the meeting ID of the meeting you would like to import. Then, click Import.
Zoom tabs include "Upcoming Meetings", "Previous Meetings", "Personal Meeting Room" and "Cloud Recordings".
1. Upcoming meetings is the default tab, which you will see upon entering the activity.
2. Previous Meetings tab provides a list of previous meetings and their reports - this is where you will find attendance and polling reports.
3. Personal Meeting is where you can schedule meetings using your Zoom account's unique meeting ID. This meeting ID always stays constant.
4. Cloud Recording tab is a location where Zoom Cloud recordings will be stored. This is NOT available to most accounts and thus we will not go into details regarding Cloud Recordings on this page.
1. Click the "Previous Meetings" tab
2. Click on "Report" next to the meeting ID. A report is usually generated after the specified meeting time and duration has passed.
3. In the report you will see the "Meeting Report" tab by default. The meeting report will provide you the Name the participant entered the meeting with, Email, Join time, Leave time, and Duration of their stay. These data can be downloaded in a csv file by clicking the "Export as CSV File" link.
What is not collected is the Attentiveness score. This feature is no longer supported by Zoom Pro LTI and will not generate any data for this column.
4. The Poll Report tab shows you the student responses for any polls you may have administered during the meeting. The data it collects are Name the participant entered the meeting with, Email, the poll Question, and the participant's Answer.
Personal Meeting Room is where you can schedule meetings using your Zoom account's unique meeting ID. This meeting ID always stays constant. This is most ideal for ad hoc meetings that occur with little advanced scheduling.
1. Click on the Personal Meeting Room tab.
2. Copy the invitation by clicking the "Copy the invitation" link on the right side of the Join URL section.
3. The Copy Meeting Invitation window will pop-up. Click the "Copy Meeting Invitation" button and paste in an email, Google calendar invite, or other interface. Please note that this does not require a schedule time so the meeting starts when you start your personal meeting room. This is ideal for ad hoc meetings.
When you use your mobile phone or tablet to enter a Zoom meeting, you will be prompted to download the Zoom Mobile App, or prompted to launch the app if it is already on your phone or tablet.
1. Upon entering a Zoom meeting the default screen is that of the host. Yours will be a miniature screen on the bottom left. If your video is not shared, you will see a person icon on the bottom left like the one below.
2. To get to your Zoom menu, tap the screen. A menu will appear at the bottom row allowing you the same functionality as you would on a desktop (join audio then mute/unmute your mic, share or hid video, share screen, view participants, and more). When you click on the More menu, you will be able to use icons, raise your hand and chat. At the top of the screen you will have the option to flip you camera, adjust your zoom settings, and leave meeting.
3. There are also multiple screens on an app. If you swipe left from the default screen, you will see multiple video screens, such as yours and the presenters.
4. If you swipe right from the default screen, you will see the Safe Driving Mode screen. This provided you with a mute/unmute button that makes it easier to manage on the go.
