Two things to note here:
- Best practice is to schedule your meetings in Zoom and then post the link in Gauchospace.
- By default, passwords are embedded into invitation links so that participants don't have to manually enter a code.
reference article: Zoom: GauchoSpace & One-Click sign in
That said, this question has arisen and we have an answer for this:
- You can schedule Zoom meetings through GauchoSpace by using the Add an activity or resource function on your GauchoSpace course page.
- You can bypass one-click join and set a required password for your meetings so that participants must enter a passcode before being admitted into the session.
One-click join: In this scenario, as long as a user clicks on the exact invitation link that was provided to them (either emailed by you or posted on GauchoSpace), they will be able to join without manually entering the set password. The one-click join setting is enabled by default for all Zoom accounts.
Manual password: This document will walk you through disabling one-click join and setting a password that students/participants will have to manually enter when joining a Zoom meeting through GauchoSpace.
First, access your UCSB Zoom account settings: https://ucsb.zoom.us/profile/setting. Scroll down the list of settings and look for Embed password in meeting link for one-click join. Toggle the switch to disable the one-click join setting. Users will then have to manually enter a meeting password whether they join by entering the Meeting ID number or clicking on the invitation link. Note: this setting will apply to all newly scheduled meetings. Passwords that were embedded for pre-existing meetings will remain embedded.
Schedule your Zoom meeting through GauchoSpace. Instructions on how to do that can be found here. One of the meeting options you can set is Password. Enter the desired password there and fill out the rest of the form. Note: the magnifying glass icon will let you view the characters you are typing.
When you are done, hit Save and Display at the bottom and you will see your Zoom meeting details at a glance.
Now when students/participants click on the join link, they will be prompted to manually enter the password you have provided to them.
Note: If you decide to leave one-click join enabled and you set a meeting password, it will still be displayed in the Zoom meeting details on GauchoSpace. You’ll notice that the join link will be significantly longer than a link that has no password embedded. In this situation, a student would not be required to manually enter the password if they simply click on the join link, however, the password is still in effect. If someone attempts to join by entering in the Meeting ID number (instead of clicking the link), they will be required to provide the passcode