- Allow Guest Access - All GauchoSpace users can search and view the course site but they cannot participate (submit assignments, participate in forums, etc).
- Allow Course Crashers - All GauchoSpace users can search, view, and participate in the course site.
- Allow only a few Students to Join - Only students with a provided password can view and participate in the course site.
- Other Course Crashing Settings
For courses that have a long waitlist, instructors can enable guest access to allow all GauchoSpace users to view the course materials. We recommend that you turn off guest access a few days after add codes have been distributed. To allow all GauchoSpace users to view your course materials, follow the instructions below:
- In Administration block, click Users. Then, click Enrollment methods.
- Click on the eye next to Guest access to unhide it and grant guess access.
- Click on the gear icon to edit the settings for your Guest Access. If desired, you can set a password that students would need to enter to gain access to the site.
- Once Guest Access has been enabled, you will see an option to click Users > Guest access from the Administration block. Here, you can update the settings or disable Guest Access.
- You may wish to share this article with students to direct them on how to find your course: Students: How do I access a GauchoSpace course site as a crasher?
Note: Granting Guest access will allow your site to be visible to waitlisted students. You can also allow crashing students to enroll (explained in the second menu option of this article) into your course site if you would like them to participate in discussion forums and upload assignments.
Instructors can allow all GuachoSpace users to view course materials and provide them with an option to become a participant in the course website if they choose. In this scenario, course crashers can turn in assignments and/or participate in discussion forums. To allow all GauchoSpace users to view and participate in your course site, follow the instructions below:
- Log in to GauchoSpace and enter your course site.
- In the Administration block, click Users. Then click Enrollment Methods.
- Next to Course Crasher (Student), click the eye icon to open.
- Click on the gear icon to edit the settings for your Course Crashers.
- Ensure Allow new enrollments is set to "Yes" from the drop-down menu. Review and update the other settings as needed:
- Enrollment key allows you to set a password
- You can limit the amount of time a course crasher is enrolled in the course by changing the settings for Enrollment duration.
- You can set up a maximum number of course crashers enrolled in your course in the Max enrolled users option.
- Click Save changes. Waitlisted students are now able to fully participate in your GauchoSpace.
- You may wish to share this article with students to direct them on how to find and add themself to your course: Students: How do I access a GauchoSpace course site as a crasher?
In certain situations, you may want to allow specific students to enroll themselves in your GauchoSpace course site. To do this, you will need to create an enrollment key that will allow these students to enroll themselves in your course site as a Course Crasher.
This does not mean a student is enrolled in the course. They are able to view and participate on GauchoSpace but enrollment in the course must still occur in GOLD.
- Log in to GauchoSpace and enter your course site.
- In the Administration block click Users, then click Enrollment Methods.
- Next to Course Crasher (Student), click the eye icon to open the eye.
- Click the gear icon to change the settings.
- Ensure Allow new enrollments is set to "Yes".
- Enter a password in the Enrollment key text box. This will be the enrollment code that you will provide to the students you wish to provide access to.
- At the bottom of the page, click Save changes.
- Share the Enrollment key with students so they can enroll themselves in the course site. You may wish to share this article with students to direct them on how to find and add themself to your course: Students: How do I access a GauchoSpace course site as a crasher?
Gauchospace provides different options for opening the course to course crashers. On the image below you will see the different options in the Course Crashers settings. The options provided are described below:
- You will be able to enable an Enrollment key so students will not be able to join your course unless they have this sort of password (provided by you as the instructor).
- The Default assigned role determines the role users will have once they join your course.
- You can set up the Enrollment duration option if you only want crashers to be able to participate in your class for a specific amount of time (days).
- The Notify before enrollment expires options allows Gauchospace to notify users that their enrollment in the course is about to expire. Note: If activated, Gauchospace will still send a message (via email) to course crashers even if they have enrolled via GOLD, this alert message will ask the students to ignore the warning if this is the case.
- The Notification threshold setting allows you to set up how many days in advance you want the notification of enrollment expiration to be sent to users.
- The Start date and End date options allow you to set a time window to allow course crashers to join the course.
- The Unenroll inactive after option allows Gauchospace to identify inactive course crashers and unenroll them for the course if they have been inactive for the amount of time you selected.
- You can set up a maximum number of course crashers enrolled in your course in the Max enrolled users option.
- The Send course welcome message and Custom welcome message options allows you to activate a welcome message to course crashers AND to write a welcome message respectively.
