It is largely advised against allowing participants to share their screens due to concerns of “Zoom bombing.” You can read up more on this issue by checking out this article by ETS.
However, it is understandable if you would like a guest lecturer, TA, or a student to share content in the middle of a meeting. The best practice for instances like this is to designate the individuals as co-hosts. In order to do this, you must first verify that you have the co-host option enabled in your Zoom account settings.
Verifying Co-host is enabled
- Visit https://ucsb.zoom.us/ and sign-in using your UCSB Net ID.
- Navigate to the settings tab and remain in the “Meeting” section.
- Scroll down to find the “Co-host” option. You will find it under the In Meeting (Basic) section. Make sure the option is clicked in.
Verify Screen-Sharing is enabled.
- While in your Zoom settings, you should also verify that your screen-sharing is enabled. This option is located a few rows below the “Co-host” option. Make sure “Screen sharing” is clicked in.
- Directly below this option are the screen sharing settings. For security reasons, we strongly recommend you leave them as “Host only.”
- You will be able to access these settings during a live meeting and change them on a per meeting basis. We recommend you leave your default settings as “Host only” to ensure meeting security.
Accessing screen-sharing settings during a live meeting.
- To access the settings during a live meeting, please click the hat (^) icon next to the “Share Screen” button on your Zoom meeting controls. This will reveal a pop-up menu. Select “Advanced Sharing Options.”
- This will generate a pop-up window with your settings. You may adjust them to fit the meeting’s needs.
Assigning co-hosts during a meeting.
With the co-host option enabled, you will now be able to assign the role to any participant during a live meeting. This is a good option since you can have an unlimited number of co-hosts. You may also choose to revoke the role at any point in the meeting. A co-host will be able to share their screen if you have “Host only” enabled while other participants will not.
- When in a meeting, access your participants by clicking on the “Participants” on your Zoom meeting controls.
- Navigate to your desired participant and click the ‘more’ button next to their name. This will reveal a drop-down menu. Click “Make Co-Host.”
- To revoke the co-host role, please navigate to the participant, click the ‘more’ button, and select “Withdraw Co-Host Permission.”
If you have any questions regarding participant screen-sharing, then please submit a help ticket by emailing firstname.lastname@example.org.