Please keep the one department folder that is already in the account at the highest folder level and branch out to folders within that folder so that all new folders fall under the single department folder (no other folders at this level, example below). New folders should also follow the naming convention of "[department abbreviation]-[folder name]" (i.e. LSIT-Admin) You will invite other collaborators and external users further down the folder structure. Box uses what is called "waterfall permissions" which allows someone who has access to one folder to have the same access to folders within that folder and the files it contains. Thus, your sensitive, confidential content should be in a folder towards the top of your structure that will remain more private. The example structure below will explain how Waterfall Permissions work Please note the initial folder "Department Account" refers to the functional Box login for the department which is then followed by a singular Department folder as discussed above.
Using the example above, we can see how access at one folder will allow access to all folders below it. If someone was given access to the Faculty folder they would have access to it, as well as folders A, B, and C, this person would not have access to the Staff or Resources folders. If someone was given access to folder A, they would also have access to folder C because it is within folder A.