Gauchospace OU Wiki Reference Guide

1. Log in to GauchoSpace, enter your course site and click Turn editing on. 
2. In the week/section that you would like to add the wiki, click +Add an activity or resource
3. Select the "All" Tab. Then, click OU wiki.
   
   
   
   
4. Provide a Wiki name and and optional description. 
5. Under the General menu, choose the type of wiki in the Sub-wikis dropdown: one for the entire class, one for each student, or one for each group of students.
6. Edit settings as appropriate (see tab below for more information).
7. Click Save and display. You will be brought to a page to create your wiki's start page (see tab below for further instructions).

General

• Name: What the students will see when selecting the link from your course's homepage and the name in the Gradebook, if you plan to grade the wiki.
• Description: This is where you tell your students what they need to know to complete work in the wiki.
• Display description on course page: Select this if you want the full description (above) to also appear on your course page under the name of the wiki.

Wiki Settings

• Sub-wikis: Use this drop-down menu to select the type of wiki you would like to create. The choices are:
1. Single wiki for course: All students in the course have access and equal editing rights to this wiki.
2. One wiki per group: Members of each group see an entirely separate copy of the wiki (sub-wiki) specific to their group. You can only see pages created by people in the same group. If you are in more than one group, or If you have permissions that allow you to view all groups, a dropdown menu will appear enabling you to move between the different groups’ wikis. Applying a template to this wiki ensures that each group starts with the same wiki structure.
3. Separate wiki for every user: Every single user gets an entirely different wiki. You can only see your own wiki.  If you have permissions that allow you to view others’ activity, a dropdown menu will appear enabling you to move between the different users’ wikis. Applying a template to this wiki ensures that each user starts with the same wiki structure.                 

• Annotation: "Yes" enables the Annotation tab for users with the appropriate permission. This tab enables the addition of inline annotations to wiki pages (e.g., teacher comments on student work, student discussion of edits before they are made). By default, only instructors and TAs have this permission. Note: Instructions for changing student permissions so that they may annotate wiki pages may be found on the Creating and Editing Wiki Pages help page.
• Time allowed for edit: If you select a timeout, people editing the wiki are only allowed to edit it for that length of time. Since the wiki locks pages while they are being edited (so that two people can't edit the same page at once), setting a time limit prevents the wiki from becoming locked for others.  When timeout is enabled, users see a countdown when they edit a page. If the countdown reaches zero, the user’s browser automatically saves any changes and stops editing. (Enabling the timeout feature can be useful in large classes where many students are working on the same wiki. Still, using this feature does not prevent a determined user from holding on to a page and preventing other users from editing it. Instructors have the ability to override any lock at any time.
• Allow editing from: When enabled, the wiki enters read-only mode until the given date. Users cannot edit pages until this date.
• Prevent editing from: When enabled, the wiki enters read-only mode from the given date onwards. Users cannot edit pages after this date.
• Template: A template is a predefined set of wiki pages. When a template is set, the wiki starts off with the content defined in the template.  To create a template, write the pages you want on any wiki, then visit the Wiki Index page and click Download as wiki template file. To apply a template, drag and drop the saved .zip template into the template upload box when creating your wiki.
• Show word counts: When enabled, the word count for each wiki page will be calculated and displayed at the bottom of the main content on each page
  
  

Grade

• Grade: The options are none, scale, and point. Choosing scale enables the Scale drop-down menu. Choosing point enables the Maximum points fill-in box.
• Grade Category: Allows you to choose the category in which this activity’s grades are placed in the gradebook.
• Grade to pass: Enter a minimum grade to pass the assignment. 

Common module settings

• Visible: If the assignment is hidden, students will not see the assignment. This is the same as using the "Hide/Show" eye icon on your course page.
• ID Number: A way to identify the wiki in the gradebook. May be left blank.
• Group mode: Selecting visible groups allows group members to work on their group wiki, and view other groups’ wikis. Selecting separate groups restricts viewing and editing of the wiki to its assigned group members. *Group mode must be set if you have selected one wiki per group otherwise you will not be able to save your wiki.
• Grouping: Select the grouping here to assign the wiki to a specific grouping, which is a group of groups.

Restrict access

• You can limit access (ability to see) to an activity by adding date, grade, group, grouping, and/or user profile restrictions. The conditions must either be met or not met for the student to gain access to the resource.
  • If you want to restrict access by date, but not hide the database, it is best to use the availability settings defined above.
  • If you want to restrict access by groups, the Group setting in Restrict Access can be very useful. To learn more visit, ways to restrict access to specific students.

Activity Completion

If your course is set-up for completion tracking then the activity completion setting will appear. The activity completion settings for a Wiki allow an instructor to require that a student manually mark the activity as completed or show activity as complete when conditions are met. Multiple conditions may be set if desired. If multiple conditions are set the activity will be considered complete when ALL conditions are met. The conditions are:

• Require view: If enabled, the Wiki will be marked complete only when the student views the Wiki.
• Require grade: If enabled, students must receive a grade to complete this activity.
• Require new pages: If enabled, users must create the number of pages indicated to complete this activity.
• Require edits: If enabled, users must make the number of edits indicated to complete this activity.
• Expect completed on: If you check the “enable” box for this field, you must also enter an appropriate date when the activity is expected to be completed. The date is not shown to students. It is only displayed in the activity completion report.

1. Click Create page.
   
   
   
   
2. You will be brought to the edit tab's screen of the start page. Enter in your desired content. 
   • To create new pages, place the title of the page in double brackets, [[text here]]. This will create a new page in the wiki and link to the Start page. 
3. When ready, click Save changes. You will be brought to the View tab screen.
   
   
   
   
4. Your wiki is now functioning. In addition to placing text in between double brackets, you may use the Create a new page text box from the view tab to add new pages to the wiki.

• Create a new wiki page: Add a hyperlink to an existing page by placing text in double bracket (e.g., [[link to new page]]) or typing the page title into the “Create new page” text box. Then, click on the hyperlink and select “create page”.
  
  

• Edit a wiki page: Click the Edit tab, Edit page, or Edit section on any wiki page. You can then edit existing content and/or add new content. Use the toolbar to add images, links, and other media. Make sure to click Save changes when you finish making your changes.
  
  
  
  

• Add a Section Header to a wiki page: Wiki pages may be organized by sections. Adding a section to your wiki page enables others to edit only that section of the wiki page, rather than the entire page. If you would like to add a new section header to your wiki page type the header into the Add a new section to this page box.
  
  
  
  

• The new section text will be underlined with a dotted line, and it will list who added the section. To remove the authorship text delete it from the section using the edit functionality.
  
  
  
  

• Timeout Feature: When creating a wiki for a course site, instructors may enable the timeout feature. If timeout has been enabled, participants will only be allowed to edit a wiki page for the stated amount of time. When the countdown reaches 2 minutes, an extra sentence appears in red as a warning. Participants who do not finish editing before the time limit expires will have their changes automatically saved. If Javascripts is not enabled, then work that has not been saved may be lost.
  
  
  
  

• Locked Pages: The wiki automatically locks wiki pages that are being edited by someone else, which prevents participants from editing the same page at the same time. Locks apply to the specific page being edited. When a page is locked and a user attempts to edit it, a message appears explaining who is editing the page and when they started editing.
  
  

History Tab

Clicking the History tab associated with a wiki page, will bring you to the list of revisions that users have made since the page was created.



The table shows who has been working on the wiki and when. There are several links on this page, including the current page, View, Delete, Revert, (changes), and Compare selected.

1. The current page: Links to the page you were viewing when you clicked the History tab.
2. View: Links to what the page looked like at the time indicated.
3. Delete: Only instructors and TAs have this permission as a default. When clicked, will delete that version of the page and an undelete link will appear.
4. Revert: When clicked will return the page to the state it was in at the time indicated. A message will appear to explain how this will affect the page and asking for your confirmation before doing this.

(changes): Shows how the page was changed at the time indicated. For example, clicking on (changes) at 11:15AM will show Sara's edit to her original text.



Compare selected: You may compare two different versions of a page by (1) clicking the check boxes adjacent to the two you would like to compare and (2) clicking Compare selected.

Wiki Changes

The wiki changes page has two tabs: All changes and New pages.

• All changes tab: Changes for all pages in the wiki, are displayed. 
  
  
  
  
• New pages tab: Shows when each page was added to the wiki. Pages that have been linked to, but have not yet been created, will not appear in the table.
  
  

To allow students to annotate:

1. 1. Click Permissions in the Wiki’s administration block. 
      
      
      
      
   2. In the Advanced Role Override drop-down menu, choose Student. 
      
      
      
      
   3. Under the Activity: OU Wiki category, find the Allowed to Annotate permission, and choose Allow. 
      
      
      
      
   4. Click Save changes.

To annotate a wiki page:

1. Click the Annotate tab on the wiki page you would like to edit.
2. Click the annotation marker closest to the text you would like to annotate. 
   
   
   
   
3. Insert your annotation text in the Add Annotation pop-up box and click Add. 
4. A comment icon will appear inline. 
   
   
   
   
5. Click the comment icon to view the annotation inline.
6. To edit an annotation, click the Annotate tab or the Annotate link under the Wiki page name, and scroll to the bottom of the page to find the annotation text. When you are finished, click Save changes. 

• The Alphabetical tab lists pages in alphabetical order.
  
  
  
  

• The Structure tab shows the relationship between pages.  
  
  
  
  

• The View online link (found in both tab views) displays the entire contents of the wiki on one page. This view is convenient for saving or printing the wiki content.  

• Instructors have access to the Participation by User view, which gives an overview of the number of pages created, number of pages edited, number of words added, and number of words deleted for each user.

• From this view, you can assign grades to students by using the Grades drop-down. To see a more detailed report for a specific student, listing which pages and words were changed in the wiki, click detail next to the participant’s name.