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Participant Roles in GauchoSpace

Definition of the roles in GauchoSpace

GauchoSpace uses roles to determine what areas of a course site a user is permitted to access and interact with. Roles are determined for the whole system and can be assigned to specific users in specific contexts. The most common examples are the roles of student and instructor in the context of a course. Click here to learn how to add a user with a UCSBnetID to your course site.

Primary roles:

  • Instructor: When a person is set as Instructor of Record by GOLD, they are assigned the Instructor role in GauchoSpace. The Instructor is the only general user role that can create the course site. The instructor can do anything within a course, including adding and managing all resources, activities and student grades. Instructors can also add users and assign roles/permissions to users, including the instructor role to co-instructors.
  • Student: Students can view and participate in courses. They can also view their grades in all activities and in the gradebook, if the instructor has enabled this option. Students who register via GOLD are automatically added to course sites.
  • Editing Teaching Assistant (TAs): Editing TAs have most of the same permissions as Instructors, including full abilities to add, delete and modify resources/activities and they have total access to view and modify the gradebook, as well as import into other course sites. They are unable to assign Editing TA roles to others.
  • Non-Editing Teaching Assistant (TAs): Non-Editing TAs can email students, grade activities from the activity grading area (see how activities interact with the gradebook for more information), view the gradebook, including exporting but not importing grades, participate in discussion forums and access their course sites even when not available to students. They cannot add, alter or modify any resources or activities. Instructors can promote a non-editing TA to an Editing TA.

Other roles:

  • Test Student: This role has all of the same privileges as the regular student but can also view courses when they are not available to regular students. Instructors and Editing TAs often use this role, after creating a test account using a non-UCSB email address, to test how students will interact with activities.
  • Course Visitor: Course Visitor or Guest Access users can view a course site, but cannot participate. You can allow Guest access to anyone with a GauchoSpace account or limit it with a password.
  • Course Crasher: A course crasher is a student who is not enrolled through GOLD. They have all of the same privileges as a regular Student role, but can either be manually enrolled by the instructor or they can enroll themselves with or without a enrollment key. For more information about this using this role in your course site: Access without an enrollment key and access with an enrollment key.
  • Course Helper: Course Helpers can upload materials and help manage the site, but they do not have access to the gradebook.

Please remember, no students (enrolled via GOLD or not) can access your course website until you make the course site available.

 

Adding/Removing Roles:

To assign a new role to a user in GauchoSpace:

  1. Log in to GauchoSpace and enter your course site.
  2. In the Administration block, click Users, then click Enrolled users.



  3. At the top of your enrolled users list, search for the person you'd like to change the role of by entering their first and last name, then click Filter. Inline with the person's name, in the Roles column, click the Assign roles icon, which will open a small window with a list of role options.



  4. Click the button for the role you would like to add to the user’s profile for your course. The user will now have the privileges associated with the new role.

To remove a role to a user in GauchoSpace:

  1. Log in to GauchoSpace and enter your course site.
  2. In the Administration block, click Users, then click Enrolled users.
  3. At the top of your enrolled users list, search for the person you'd like to remove the role from by entering their first and last name, then click Filter.
  4. Inline with the person's name, in the Roles column, click the "X" next to the role that you would like to remove.

    *Warning: Make sure that the user has at least one role in the course. If you wish to unenroll a user, you can read more about that here. If you wish to remove course crashers, you can read more about that here.

 

 

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