Roles in GauchoSpace determine the access and capabilities of the user. The most common roles are student and instructor.
Roles are set for each course. Instructors have the ability to assign additional roles to people already enrolled in a course. This provides users with additional privileges.
These are the most common roles assigned:
- Instructor: If you are set as the Instructor of Record in GOLD, you will be assigned the Instructor role in GauchoSpace. Instructors have full access within a course and can add and manage all resources, activities, and student grades. Instructors can also add users and assign roles to users (including the instructor role to co-instructors). The Instructor is the only user role that can create the course site.
- Student: Students who register for a course via GOLD are automatically added to the GauchoSpace course site. Students cannot access your course website until you make the course site available. Students can view and participate in courses. They can also view their grades in activities and in the gradebook (if the instructor has enabled this option).
- Editing Teaching Assistant (TAs): Editing TAs can add and manage all resources and activities. They have access to view and modify the gradebook. Editing TAs cannot assign Editing TA roles to other users.
- Non-Editing Teaching Assistant (TAs): Non-Editing TAs can email students, grade activities from the activity grading area, and view the gradebook. They can also participate in forums and access their course sites even when not available to students. They cannot add or modify any resource or activity nor can they export data from the gradebook. Instructors can promote a non-editing TA to an Editing TA.
Here are other roles that can be assigned:
- Test Student: The test student role has the same privileges as the student role but it can view courses when they are not available to regular students. Instructors and Editing TAs may use this role (after creating a test account using a non-UCSB email address) to test how students will interact with activities.
- Course Visitor: Course Visitors can view a course site including resources but cannot participate or submit assignments. Instructors can add a user with a UCSBnetID to a course site. Instructors can also allow Guest access to anyone with a GauchoSpace account or limit access with a password.
- Course Crasher: A course crasher is a student who is not enrolled through GOLD. They have the same privileges as the Student role. The instructor can either manually enroll course crashers or allow students to enroll themselves (with or without an enrollment key). For information on how to configure your course site to allow self-enrollment, visit Open Course Site for Course Crasher/Guest Access.
- Course Helper: Course Helpers can add and manage resources. Course helpers do not have access to the gradebook.
To assign a new role to a user, follow these steps:
- Log in to GauchoSpace and enter your course site.
- In the Administration block, click Users, then click Enrolled users.
- Search by user first name or last name. Or select a filter to narrow your list.
- In the Roles column, click the pencil icon next to the user.
- This will open a small window with a list of role options. Select the desired role. Click the "x" next to the previous role to remove that role from the user.
- Click the floppy disk to save changes.
This GIF shows how to assign a new role for a user:
To remove a role to a user in GauchoSpace, follow these steps:
- Log in to GauchoSpace and enter your course site.
- In the Administration block, click Users, then click Enrolled users.
- Search by user first name or last name. Or select a filter to narrow your list.
- In the Roles column, click the pencil icon. This will open a small window. Click the "x" next to the previous role to remove that role from the user.
- Click the floppy disk to save changes.
Note: Be sure that the user has at least one role in the course. To unenroll a user, visit this help article here: How do I remove a participant from my GauchoSpace course site?