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How do I join two different rosters together in one Gauchospace site? (Merge rosters)

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By merging rosters, an Instructor can join multiple rosters into a single course site. This is useful if you are teaching a cross-listed course or if you want multiple sections of a course to use the same master course site. By default, GauchoSpace will automatically create your course sites in most situations. This means that you will need to delete one of the course sites in order to be able to merge it with another.

When you merge rosters, GauchoSpace will automatically create a designated Group for each roster merged into your course site. 

Note: In order to merge the rosters of two courses, you must be listed as the Instructor of Record with the Registrar/STAR for both sections. If you are interested in merging your roster with another instructor’s course or vice-versa, please reach out to  and CC the other instructor.

  1. Log in to GauchoSpace.
  2. Enter the course site you wish to be the master site.
  3. In the UCSB Course Tool block, click Merge Rosters Tool.

    merge_rosters_tool.png

  4. Course rosters that can be merged into the current site are listed. Check the rosters/courses you would like to have merged. If you do not see the course you would like to merge listed, please follow the instructions listed in the section "Delete Course and Merge Roster". 
  5. Click Add roster.

    Merge_Rosters_Add_roster.png
  6. A confirmation page will appear stating the action you are about to take. Review carefully. Click Add Students.
    CHIN_6_Chen_-_S19__Crosslist_roster_2019-04-01_15-15-17.png

  7. Once you merge your rosters, you can rename the course site to reflect the multiple enrollments. Edit the name under the Change course name section.

    Merge_Rosters_Change_name.png

  8. You can view all students in the course, including the newly added students, by going to the Administration Block. Click Users>Enrolled Users.

If you do not see the roster for the course you would like to merge, the course roster has already been created. You will need to delete the other course site in order to free up the roster and merge it into the existing course site. Follow the steps below to do so.

  1. Log in to GauchoSpace.
  2. Enter the course site you wish to be the master site.
  3. To delete a course that has already been created (in order to merge the roster into an existing course), click on the Merge Rosters Tool under the UCSB Course Tool block.
    merge_rosters_tool.png

  4. On the "Merge Rosters" page locate the link in the center of the page for deleting a course and click on it.

    delete_site_link.png

  5. Click on the X to the right of the course you would like to delete to be able to merge the roster.

    delete_course.png

  6. Click Continue to confirm and delete the course.

    confirm_delete.png

  7. On the next page click Continue. 

    confirm_deleted.png

  8. Return to the "Merge Roster" page for the course you want to merge the deleted course roster into. You will now see it as available to be merged. Check the box for the course. Then, click Add roster. 

    merge_after_delete.png

  9. Click Add Students. 

  10. Once you merge your rosters, you can rename the course site to reflect the multiple enrollments. Edit the name under the Change course name section.

    Merge_Rosters_Change_name.png

  11. You can view all students in the course, including the newly added students, by going to the Administration Block. Click Users>Enrolled Users.

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