GauchoSpace automatically logs all activities such as logging in, viewing links, submitting an assignment, or downloading a file. This data includes a timestamp and the IP address.
Logs and reports are available to the course instructors and course TAs. Students may view access to their own activity in a course if the instructor allows it.
Instructors and course TAs can view course reports and logs. To access them, follow these steps:
- Log in to GauchoSpace and enter your course site.
- In the Administration block, click Reports.
- Click on the report you would like to view:
- Dates - Easily change the date for multiple activities. To learn more, visit this help page here: Change Dates for Activities
- Logs - Provides filterable information about a particular activity or student
- Live Logs - Recent course activity from the past hour
- Activity Report - Lists all course activities and indicates the total number of views on that activity and the date and time of last access.
- Course Participation - Shows who has viewed a particular resource or submitted an activity
- Roster - View list and photos of enrolled students. To learn more, visit this help page here: Roster View.
- Analytics Graphs - Provides access to course analytics to help instructors assess student performance. To learn more about these graphs, visit this help page here: Analytics Graphs.
- Courses with Course Completion enabled will see Course Participation and Activity Completion reports. To learn more about these reports, visit this help page here: Track Student Progress - Activity Completion & Course Completion.
GauchoSpace logs allow Instructors and TAs to see course activity. Logs can be filtered by resource, student, and/or date range. Information includes the page a student accessed, the time and date they accessed it, the IP address they came from, and their actions (view, add, update, delete)
To generate a log, follow these steps:
- From the Administration block, under Reports, click Logs.
- Select any combination of the following to narrow your search:
- Group (only visible for courses with groups)- Select a specific group. The default is All groups.
- People - Select a particular person (instructor, student, TA). The default is All people.
- Date - Select a specific date. The default is All days.
- Activity - Select to narrow the filter to one activity (assignment, resource, quiz, etc). The default is All activities.
- Actions - Select to limit the action to Create, View, Update, Delete, or All changes. The default is All actions.
- Sources - Select which interactions you would like to review. Most user-level interactions are found with a Web source.
- Events - Select Teaching, Participating and Other. Teaching generates results based on actions performed by a teacher. Participating generates results based on actions performed by a student. Other generates results based on actions performed by a role other than teacher or student.
- Click Get these logs.
- To download the report, use the Download table data as an option at the bottom of the page. Select the preferred file format and click Download.
Live logs show recent course activity from the past hour.
To review the live log, follow these steps:
- From the Administration block, under Reports, click Live logs.
- Recent course activity will display. Data is refreshed every 60 seconds.
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Click Pause live updates to stop updates.
The Activity report lists how often course activities have been accessed by users.
To review the course Activity report, follow these steps:
- From the Administration block, under Reports, click Activity report.
- All of the course activities in order of appearance on the course page are listed. The report also lists how often each activity has been viewed and when it was last accessed (with the elapsed time since the last view).
The course participation report provides instructors with details for a particular resource or activity. Instructors can view who has viewed a resource and if (and how many times) they have posted in the forum or activity.
To review the Course participation report, follow these steps:
- From the Administration block, under Reports, click Activity report.
- Select any combination of the following to narrow your search:
- Activity Module - Select the activity (assignment, resource, quiz, etc) you wish to view
- Look back - Select how far you want to look back
- Show only - Select the role to role to review
- Show actions - Select whether to report on Posts or Views or both.
- Groups (only visible for courses with groups) - Select to limit results to a specific group.
- Click Go. Users matching the criteria you selected will be listed in a table.
- To sort the table, click the column header.
Instructors have the option to provide students access to their own reports. In some courses, this may be a useful tool for students to reflect on their online environment involvement. It can also help a student review the logs for their own attempts or submissions on quizzes and other time-dependent assignments.
To turn on the ability for students to access their own activity reports, follow these steps:
- Log in to GauchoSpace and enter your course site.
- In the Administration Block, click Edit settings.
- Navigate to the subsection Appearance.
- For Show activity reports, select Yes.
- At the bottom of the screen, click Save and Display.
- Once enabled, students are able to see their participation in the site by clicking on My Profile Settings and then clicking the More. It is in the section Reports.