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Using labels in the Google Web App (Gmail web interface)

  • Article Updated:

You can organize your emails by setting up labels. Labels work like folders, but you can add more than one label to a message.

Add a label to a message:

Add a label to a message you received:

  1. Open Gmail.
  2. Open a message.
  3. At the top, click Label Label.
  4. Click the box next to each label you want to add, or type a new label.
  5. Click Apply.

Tip: To add a label to multiple messages, select those messages in your inbox, then click Label Label.

Add a label to a message you're writing
  1. Open Gmail.
  2. Click Compose.
  3. In the bottom right corner, click More options Down Arrow.
  4. Click Label.
  5. Choose a label to add.
Move a message to another label
  1. Open Gmail.
  2. Open the email you want to move, or select it in your inbox. 
  3. Click Move to Move to. 
  4. Choose the label you want to move the email to. 

Create, edit & delete labels:

Create a label:

  1. Open Gmail.
  2. On the left, click More.
  3. Click Create new label.
  4. Name your label.
  5. Click Create.

Edit a label:

  1. Open Gmail.
  2. On the left side of the page, hover your cursor over your label's name.
  3. Click the Down arrow Down Arrow.
  4. Click Edit.
  5. Make changes to your label.
  6. Click Save.

Delete a label:

  1. Open Gmail. You can't edit labels from the Gmail app.
  2. On the left side of the page, hover your cursor over your label's name.
  3. Click the Down arrow Down Arrow.
  4. Click Remove label.

My labels aren't showing up

Your labels might not show up on replies or new messages, depending on whether conversation view is on or off.

  • If conversation view is off: Labels will only show up on the individual messages you labeled. If someone replies to that message, the label won't show up on the reply.
  • If conversation view is on: When you add a label to an entire conversation, the label will only show up on existing messages, not new ones.

<source: https://support.google.com/mail/answer/118708?co=GENIE.Platform%3DDesktop&hl=en>

 

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