Occasionally, Instructors may wish to add a user to a GauchoSpace site that is no longer available to students. When this happens, the role assigned to the user is important because certain roles will have certain privileges and restrictions.
Recommendation: Test Student Role
If you would like to allow a user to view course materials on an old or unavailable course site, the user should be added as a Test Student. That way, the Test Student may view the course materials, but the Instructor does not need to make the course available to all students. If the user is added to a course only in the Student role, they will not be able to view any course materials (or the course itself) that are hidden from students.
Common uses of the Test Student Role:
- Allowing a former student to view course materials
- Granting viewing access to a colleague who might teach the same or similar course in the future.
- Testing how students will interact with activities (before a course is made available for the current quarter) - Instructors and Editing TAs often use this role, after creating a test account using a non-UCSB email address, for this purpose.
To add a new user to your old or unavailable GauchoSpace site, follow the directions on this Help Center article.
To add the Test Student role to an existing user in your GauchoSpace site, follow the directions on this Help Center article (scroll to "Adding/Removing Roles").