Occasionally, Instructors may wish to add a user to a GauchoSpace site that is no longer available to students. For example, you may wish to allow a former student to view course materials, to grant viewing access to a colleague who might teach the same or similar course in the future, or to test how students will interact with activities before a course is made available for the current quarter.
It is recommended that you use the Test Student role for this purpose. This Help Center article explains the function of the Test Student Role and provides links to relevant Help Center articles.
Using the Test Student Role to Allow Access
If you would like to allow a user to view course materials on an old or unavailable course site, the user should be added as a Test Student. Users in the Test Student role may view the course materials without requiring the Instructor to make the course available to all students. If the user is added to a course in the Student role, they will not be able to view any course materials (or the course itself) that are hidden from students.
To add a new user to your old or unavailable GauchoSpace site, follow the directions on this this Help Center article about adding a UCSB user to your course site.
To add the Test Student role to an existing user in your GauchoSpace site, follow the directions in the "Adding/Removing Roles" section of this Help Center article about participant roles.
To create a Test Student account using a non-UCSB email address, follow the directions in the "Adding Yourself to a Course as a Test Student" section of this Help Center article about switching your user role. This option is frequently used by Instructors and Editing TAs who want to see a student view of the course site before making it available to students.